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ABRCMS

Apply for a Travel Award

Important Dates

  • Travel Award Opening Date: April 17
  • Judge Travel Award Deadline: August 20
  • Student Travel Award Deadline: August 26
  • Graduate Student Travel Award Deadline: August 28
  • Abstract Submission Deadline: September 6
  • Judge Travel Award Dispositions: September 4
  • Graduate/Student Travel Award Dispositions: September 27
  • Abstract Dispositions: September 27
  • ABRCMS 2024: November 13-16

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Three Travel Awards are available for ABRCMS 2024:

  • ABRCMS Student Travel Award
  • Graduate Student Travel Award
  • Judge Travel Award

Please review the eligibility and application requirements below.

ABRCMS is funded by NIH, individuals that are fully funded by a NIGMS program are not eligible to apply for/accept an ABRCMS travel award.

ABRCMS Student Travel Award

Application Deadline: August 26
Recommendation Form: September 6

The ABRCMS Student Travel Award is open to undergraduate students, postbaccalaureate students, and community college students that will be presenting for the first-time at ABRCMS. The full travel award includes registration, housing, and travel. Partial, virtual and local travel awards are also available. 

Eligibility Requirements

Prospective ABRCMS Student Travel Award applicants must satisfy the following criteria:

  • Must be a U.S. citizen, U.S. permanent resident, or DACA eligible and
  • Must be accepted to present a poster, oral, or ePoster presentation at ABRCMS 2024, and
  • Must be a first-time ABRCMS in person meeting presenter (past virtual presenters are eligible to apply), and
  • Must be a matriculated community college or undergraduate student at an accredited U.S. institution of higher education or a postbaccalaureate student in a formalized program who fulfills at least ONE of the following characteristics:
    • From racial and ethnic groups shown to be underrepresented in biomedical research including Blacks or African Americas, Hispanics or Latinos, American Indians (who maintain tribal affiliation or community attachment) or Alaska Natives, Native Hawaiians and other U.S. Pacific Islanders (Guam, America Samoa), or
    • Currently enrolled at a community college and completed at least 30 credit hours, or
    • From a disadvantaged background (from a family with an annual income below established low-income thresholds or from an educational environment that inhibited the individual from obtaining the knowledge, skills and abilities necessary to develop and participate in a research career), or
    • First generation college student, or
    • Non-traditional student* (e.g., beginning post-secondary education at or after age 21, full-time employment, having dependents, taking longer than 6 years to complete a degree), or
    • U.S. military veteran, or
    • Individual with a physical or mental impairment that substantially limits one or more major life activities, or
    • DACA eligible (must show proof of documentation)

 

Application Requirements

A complete ABRCMS Student Travel Award application contains 3 parts:

  1. Student Travel Award application submission due by 11:59 p.m. PDT on August 26.
  2. Recommendation Form* from a research mentor, program director, or faculty member familiar with your research must be uploaded by 11:59 p.m. PDT on September 6.
  3. Separate abstract submission due by 11:59 p.m. PDT on September 6.

*Your recommender will be emailed a unique URL to upload the recommendation form directly to your application on Friday, August 30. The completed form must be uploaded by Friday, September 6. It is your responsibility to give your recommender the recommendation form and confirm that it was uploaded on time. No exceptions will be made. Please note the recommender must use the official ABRCMS recommendation form. No letters will be accepted.

 

Review Criteria

All applications will be reviewed and evaluated by the following criteria:

  1. Academic achievement
  2. Experience conducting independent research
  3. Interest in biomedical and/or behavioral sciences
  4. Motivation to attend ABRCMS
  5. Funding need
  6. Recommendation form

Highly competitive applicants have the following characteristics:

  • Motivation to attend graduate school and pursue a Ph.D. or Ph.D./M.D.
  • Strong recommendation form submitted by an individual familiar with the student's research
  • Demonstrated financial need
  • Well-written and thoughtful application

 

Award Package

Full Travel Award:

  • Conference registration (in-person) *, AND
  • Housing at one of the conference hotels assigned by ABRCMS staff from November 13-November 17**, AND
  • Travel to Pittsburgh, PA ***

Partial Travel Award:

  • Registration (virtual or in-person), Housing, OR travel as determined by ABRCMS staff

 

* Meals outside of the scheduled conference meals are not included in the travel award package.

** Awardees are required to share a room with a fellow travel awardee as assigned by ABRCMS staff.

*** Awardees must book with the designated ABRCMS travel agency. Tickets purchased outside of the travel agency will not be reimbursed.

Transportation to and from the airport is not included in the Travel Award package. Awardees are responsible for making their own arrangements.

 

Requirements of Accepted Awardees

As an ABRCMS Student Travel Awardee you will be held to a high standard. Your full participation in the conference is required. Awardees are required to attend the following:

  • ABRCMS Travel Awardee Orientation virtual webinar (October 2024)
  • ABRCMS Conference Orientation virtual webinar (November 2024)
  • All conference sessions and activities (November 13–16)

In addition, you must:

  • Present your poster/oral presentation at your assigned time
  • Participate in two post-conference surveys (the conference survey and one specific to the travel award program)
  • Stay for the entirety of the conference
  • Stay in assigned conference housing and be a respectful roommate (if applicable)
  • Complete affirmation forms and book travel by assigned deadlines (if applicable)

Those who are awarded a Virtual Registration must participate in the following:

  • ABRCMS Travel Awardee Orientation virtual webinar (October 2024)
  • ABRCMS Conference Orientation virtual webinar (November 2024)
  • Present your ePoster presentation at your assigned time
  • Participate in the conference survey

Failure to complete the requirements may result in being removed from the Student Travel Award Program.

 

Disposition

A disposition email will be sent by September 27 regarding the final status of your application.

 

Apply

Application submission site opens April 17, 2024.

ABRCMS Graduate Student Travel Award

Deadline: August 26
Recommendation Form Deadline: September 6

The ABRCMS Graduate Student Travel Award is open to graduate students (both master’s and doctoral level) who will be presenting during the ABRCMS Graduate Symposium OR the Graduate Student Networking Reception. The full travel award includes housing for the conference and travel to Pittsburgh, PA. Partial and local travel awards are also available.

Eligibility Requirements

Prospective ABRCMS Graduate Student Travel Award applicants must satisfy the following criteria:

  • Must be a U.S. citizen, U.S. permanent resident, or DACA eligible and
  • Must be accepted to present at the Graduate Symposium or the Graduate Student Networking Reception, and
  • Must be a first-time ABRCMS presenter at the Graduate Symposium (Doctoral) OR at the Graduate Student Networking Reception (Master’s) (past undergraduate presenters and virtual presenters are eligible to apply), and 
  • Must be a currently enrolled graduate student (Master's level or Doctoral level) as of November 1 who fulfills at least ONE of the following characteristics:
    • From racial and ethnic groups shown to be underrepresented in biomedical research including Blacks or African Americans, Hispanics or Latinos, American Indians (who maintain tribal affiliation or community attachment) or Alaska Natives, Native Hawaiians and other U.S. Pacific Islanders (Guam, America Samoa), or
    • From a disadvantaged background (from a family with an annual income below established low-income thresholds or from an educational environment that inhibited the individual from obtaining the knowledge, skills and abilities necessary to develop and participate in a research career), or
    • First generation college student, or
    • Non-traditional student (e.g., beginning post-secondary education at or after age 21, full-time employment, having dependents, taking longer than 6 years to complete a degree), or
    • U.S. military veteran, or
    • Individual with a physical or mental impairment that substantially limits one or more major life activities, or
    • DACA eligible (must show proof of documentation)

Note: Eligible applicants cannot have travel support from any NIGMS funded programs. In addition, graduate students who are attending ABRCMS as part of an exhibits team are ineligible for the travel award.

 

Application Requirements

A complete ABRCMS Graduate Student Travel Award application contains three parts:

  1. Graduate Student Travel Award application submission due by 11:59 p.m. PT on August 26.
  2. Recommendation Form* from a research mentor, program director, or faculty member familiar with your research must be uploaded by 11:59 p.m. PDT on September 6.
  3. Separate abstract submission due by 11:59 p.m. PT on September 6.
    1. Oral abstract submission to the Graduate symposium (doctoral-level)
    2. Poster abstract submission to the in-person conference (master’s level)

*Your recommender will be emailed a unique URL to upload the recommendation form directly to your application on Friday, August 30. The completed form must be uploaded by Friday, September 6. It is your responsibility to give your recommender the recommendation form and confirm that it was uploaded on time. No exceptions will be made. Please note the recommender must use the official ABRCMS recommendation form. No letters will be accepted.

 

Review Criteria

All applications will be reviewed and evaluated by the following criteria:

  • Academic achievement
  • Experience conducting independent research
  • Interest in biomedical and/or behavioral sciences
  • Motivation to attend ABRCMS
  • Funding need
  • Recommendation Form

Highly competitive applicants have the following characteristics:

  • Motivation to continue a career in the biomedical and/or behavioral sciences
  • Strong recommendation form
  • Demonstrated financial need
  • Well-written and thoughtful application

 

Award Package

Full Travel Award:

  • Housing at one of the conference hotels, assigned by ABRCMS staff, from November 13 – November 17 *, AND
  • Travel to Pittsburgh, PA **

Partial Travel Award:

  • Housing OR travel as determined by ABRCMS staff

 

* Awardees are required to share a room with a fellow travel awardee as assigned by ABRCMS staff.

** Awardees must book with the designated ABRCMS travel agency. Tickets purchased outside of the travel agency will not be reimbursed.

Conference registration is not included in the travel award package. Awardees are responsible for registering and paying the registration fees.

 

Requirements of Accepted Awardees

As an ABRCMS Graduate Student Travel Awardee you will be held to a high standard. Your full participation in the conference is required. Awardees are required to attend the following:

  • Entirety of the ABRCMS 2024 (November 13–16), including the Graduate Symposium

In addition, you must:

  • Present your presentation at your assigned time
  • Serve as a judge in at least three poster sessions during ABRCMS 2024 (applicable to senior-level graduate students only)
  • Participate in post-conference survey

Failure to complete the requirements may result in being removed from the Graduate Student Travel Award Program.

 

Disposition

A disposition email will be sent by September 27 regarding the final status of your application.

 

Apply

Application submission site opens April 17, 2024.

ABRCMS Judge Travel Award

Deadline: August 20

Postdoctoral scientists, research scientists, and faculty members, who are active researchers and interested in mentoring students and increasing diversity in STEM, are encouraged to apply for the ABRCMS Judge Travel Award.

Eligibility Requirements

Prospective ABRCMS Judge Travel Award applicants must satisfy the following criteria:

  • Must be U.S. citizens or U.S. permanent residents, and
  • Must be an active researcher (at least 25% of time conducting research), and
  • Must be a postdoctoral scientist, faculty member, or research scientist, and
  • Must be interested in mentoring students and increasing diversity in STEM.

Program Directors from any of the following NIGMS funded programs, are NOT eligible to apply: RISE, MARC U-STAR, BRIDGES-BAC, BRIDGES-DOC, IMSD, PREP, SCORE, NARCH, or BUILD. Government employees cannot receive any funding or compensation from ABRCMS and therefore are not eligible to apply.

 

Apply

Application submission site opens April 17, 2024.


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